ETHORITY » Corporate Social Responsibility (CSR) Policy

ETHORITY Conflict of Interest Policy

Page Structure:

1. Introduction
2. Policy Statement
3. Scope
4. Definitions
5. Identifying Conflicts of Interest
6. Disclosure of Conflicts of Interest
7. Managing Conflicts of Interest
8. Procedures for Addressing Conflicts of Interest
9. Consequences of Violating the Policy
10. Monitoring and Review
11. Contact Information

1. Introduction

Welcome to ETHORITY’s Conflict of Interest Policy. This policy is designed to help employees, contractors, and stakeholders recognize, disclose, and manage potential conflicts of interest to ensure that our business operations remain transparent and ethical.

2. Policy Statement

ETHORITY is committed to maintaining the highest standards of integrity and transparency. We expect all employees, contractors, and stakeholders to avoid situations where personal interests conflict, or appear to conflict, with the interests of the organization. This policy outlines the procedures for identifying, disclosing, and managing conflicts of interest.

3. Scope

This policy applies to all employees, contractors, vendors, clients, and other stakeholders of ETHORITY. It covers all business activities, including decision-making, procurement, and partnerships.

4. Definitions

Conflict of Interest: A situation in which an individual’s personal interests could interfere with their professional responsibilities or the interests of the organization.

Personal Interests: Includes financial interests, family relationships, personal relationships, and any other interests that could influence an individual’s decisions.

5. Identifying Conflicts of Interest

Conflicts of interest can arise in various situations, including but not limited to:

• Financial Interests: Holding a financial interest in a company that does business with ETHORITY.
• Personal Relationships: Hiring or supervising a family member or close friend.
• Gifts and Hospitality: Accepting gifts or hospitality from a vendor, client, or competitor that could influence decision-making.
• Outside Employment: Engaging in outside employment or consulting that conflicts with ETHORITY’s interests.

6. Disclosure of Conflicts of Interest

Employees, contractors, and stakeholders must disclose any potential conflicts of interest to ETHORITY. Disclosure should include:

• The nature of the conflict.
• The parties involved.
• The potential impact on ETHORITY’s interests.

Disclosures can be made through the following channels:

• Direct Supervisor: Report the conflict to your immediate supervisor.
• Human Resources: Contact the HR department directly.
• Anonymous Reporting: Use the anonymous reporting system available on our intranet or website.

7. Managing Conflicts of Interest

Once a conflict of interest is disclosed, ETHORITY will take appropriate steps to manage it, including:

• Review: Conducting a thorough review of the disclosed conflict.
• Mitigation: Implementing measures to mitigate the impact of the conflict, such as reassigning duties or restricting access to certain information.
• Resolution: Determining the best course of action to resolve the conflict in the best interests of the organization.

8. Procedures for Addressing Conflicts of Interest

ETHORITY follows a structured process to address conflicts of interest:

1. Acknowledgment: Acknowledge receipt of the conflict disclosure.
2. Investigation: Conduct an investigation to understand the nature and extent of the conflict.
3. Consultation: Consult with relevant parties, including legal counsel if necessary.
4. Decision: Make a decision on how to manage or resolve the conflict.
5. Implementation: Implement the decision and monitor the situation to ensure compliance.

9. Consequences of Violating the Policy

Violating this Conflict of Interest Policy may result in disciplinary action, including but not limited to:

• Verbal or written warning.
• Suspension.
• Termination of employment or contract.
• Legal action if warranted.

ETHORITY takes violations of this policy seriously and will take appropriate action to protect the integrity of the organization.

10. Monitoring and Review

We regularly monitor and review our Conflict of Interest Policy to ensure its effectiveness:

• Policy Reviews: Periodic reviews and updates of the policy.
• Feedback Mechanisms: Collecting feedback from employees on the policy and its implementation.
• Compliance Audits: Conducting audits to ensure compliance with the policy and applicable laws.

11. Contact Information

If you have any questions or need further assistance regarding our Conflict of Interest Policy, don’t hesitate to get in touch with us:

ETHORITY & STEN.AI LLC
Email: compliance@ethority.net
Phone: 1-415-800-3969
Address: 1160 Battery St E Ste 100, San Francisco, CA 94111, USA